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The Illinois UI-HA form is a crucial document for household employers, designed to facilitate the reporting of unemployment insurance contributions. Completing this form involves several key steps, starting with entering your Illinois Unemployment Insurance Account Number and Federal Employer's Identification Number (FEIN). Employers must provide their personal details, including name and address, as well as the names and Social Security numbers of household employees. Accurate reporting of wages is essential; employers need to list total wages paid to each employee for every quarter, ensuring that if no wages were paid, they indicate "0." The form also requires employers to calculate and report any wages that exceed the unemployment insurance taxable wage base, which for 2012 is set at $13,560 per employee. This ensures that employers only pay contributions on wages up to this limit. Additionally, the form includes sections for calculating total contributions due for each quarter and requires a signature from the employer. It is important to note that failure to file or pay by the due date may result in penalties and interest. For those with questions, the Illinois Department of Employment Security offers resources and assistance to help navigate the process.
Things to Know About This Form
What is the Illinois UI-HA form used for?
The Illinois UI-HA form is used by household employers to report wages paid to their employees and to calculate unemployment insurance contributions. If you employ individuals in your home, such as nannies or caregivers, you need to complete this form annually. It helps ensure that you comply with state regulations regarding unemployment insurance.
What information do I need to complete the form?
To fill out the Illinois UI-HA form, you will need several key pieces of information. First, have your 7-digit Illinois Unemployment Insurance Account Number and your 9-digit Federal Employer's Identification Number (FEIN) ready. You will also need to provide your name, address, and details about your household employees, including their names and Social Security numbers. Additionally, you must report the total wages paid to each employee for every quarter of the year.
How do I determine the taxable wage base for my employees?
For the year 2012, the taxable wage base amount is set at $13,560 for each employee. This means you only need to pay unemployment insurance contributions on the first $13,560 in wages for each worker. If you pay an employee more than this amount, you will only report the excess wages above this threshold on the form. For example, if an employee earns $15,000 in a quarter, you would report $1,440 as taxable wages for that quarter, since it exceeds the taxable wage base.
What should I do if I no longer employ workers?
If you have stopped employing workers, it’s important to indicate this on the form. You will need to write the date of the last day you employed any workers. This information helps the Illinois Department of Employment Security update their records. If you do not file a return or pay the tax you owe by the due date, you may incur penalties and interest, so be sure to complete this step accurately.
Key takeaways
Here are some important points to keep in mind when filling out and using the Illinois UI-HA form:
- Provide your 7-digit Illinois Unemployment Insurance Account Number accurately.
- Include the nine-digit Federal Employer's Identification Number (FEIN) assigned by the IRS.
- Enter your full name, including your first name, middle initial, and last name.
- List the complete street address, city, state, and zip code where you want to receive the form.
- Print the names of your household employees, using one line for each employee.
- Copy the social security number from each employee's Social Security card.
- Record the total wages paid to each employee for every quarter. If no wages were paid, write "0".
- For employees earning over the taxable wage base, calculate the excess amount for each quarter.
- Sign the report yourself, as it must be signed by the person listed in Step 1, Line 2.
Be sure to mail your completed report along with your payment to the designated address. If you have any questions, you can contact the Unemployment Insurance Hotline for assistance.
Common mistakes
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Incorrect Account Numbers: Failing to enter the correct 7-digit Illinois Unemployment Insurance Account Number can delay processing. Double-check this number for accuracy.
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Missing Employer Identification Number: Not providing the 9-digit Federal Employer's Identification Number (FEIN) assigned by the IRS is a common oversight. Ensure this number is included.
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Incomplete Employee Information: Omitting first names, middle initials, or last names of household employees can lead to confusion. Provide complete names for each employee.
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Incorrect Wage Reporting: Entering incorrect wage amounts or failing to report wages for quarters where none were paid (using "0") can result in penalties. Review wage totals carefully.
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Failure to Calculate Taxable Wages: Not subtracting Line 17 from Line 16b correctly can lead to inaccurate taxable wage reports. Follow the calculation steps closely.
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Missing Signature: Forgetting to sign the report or having someone else sign without a Power of Attorney attached can invalidate the submission. Ensure the correct person signs the document.
How to Fill Out Illinois Ui Ha
Filling out the Illinois UI-HA form is an important step for household employers to report wages and contributions for unemployment insurance. It is essential to complete this form accurately to ensure compliance with state regulations. Below are the steps to guide you through the process of filling out the form.
- Enter your 7-digit Illinois Unemployment Insurance Account Number.
- Input the nine-digit Federal Employer's Identification Number (FEIN) assigned by the IRS.
- Provide your first name, middle initial, and last name.
- Fill in your street address, city, state, and zip code where you want to receive this form.
- List the last and first names of your household employees, using one line for each employee.
- Copy your employee’s social security number from their Social Security card.
- Enter the total wages paid to each employee for each quarter of the year. If no wages were paid, enter "0".
- If you had more than eight household employees, use an additional sheet of paper to include their information.
- Total each Column C through F on the attachment and write the totals on Line 15 in the appropriate column.
- Add Lines 6 through 15 within each column to get the total wages paid for each quarter.
- Copy the totals from Line 16a above.
- Write in the total wages paid in excess of the unemployment insurance taxable wage base amount ($13,560 for 2012) for each worker.
- Subtract Line 17 from Line 16b and enter the result on Line 18. This is your taxable wages.
- Calculate your unemployment insurance contribution for each quarter by completing either Line 19 or 20, as applicable.
- Enter the amount from Line 19 or 20 in each column. This is your contribution due for each quarter.
- Add the quarterly totals from Line 21 (Columns C, D, E, and F) and enter the result on Line 22. This is your total unemployment insurance contributions due for 2012.
- If you have stopped employing workers, write the date of the last day you employed them.
- Sign the report, ensuring it is signed by the person named in Step 1, Line 2. If signed by someone else, attach a Power of Attorney.
- Mail your completed report along with your check to the specified address.
- Finally, write the total number of employees who performed services or received pay during the payroll period, including those on vacation or paid sick leave.
It is crucial to ensure that all information is accurate and complete before submitting the form. Incomplete or incorrect submissions may result in penalties. If you have questions or need assistance, consider reaching out to the Unemployment Insurance Hotline.
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