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The Illinois School Transfer form serves as a crucial document for students moving from one public school district to another within the state. This form is designed to verify a student’s status, ensuring that they are “in good standing” and that their medical records are complete and up-to-date, as mandated by Section 2-3.13a of the School Code. To be deemed “in good standing,” a student must not be currently facing disciplinary actions such as out-of-school suspensions or expulsions, allowing them the right to attend classes. It is essential for parents or guardians to fill out the form accurately, including the student's identification number, name, birthdate, and the details of the new school they will be transferring to. Notably, no new school is obligated to admit a student without this form, which must be sent directly to the receiving institution rather than to the Illinois State Board of Education. This process not only facilitates a smooth transition for students but also helps maintain the integrity of school records and student welfare during transfers.
Things to Know About This Form
What is the purpose of the Illinois School Transfer form?
The Illinois School Transfer form serves as an official document that verifies a student’s status when they move from one public school district to another. This form confirms whether the student is “in good standing,” meaning they are not currently facing disciplinary actions such as suspension or expulsion. Additionally, it ensures that the student's medical records are up-to-date and complete. Schools require this form to admit new students, as it provides essential information about the student’s academic and disciplinary history.
Who is responsible for completing the Illinois School Transfer form?
The completion of the Illinois School Transfer form is typically the responsibility of the principal or authorized representative from the student’s current school. They must verify the student’s status and medical records before the form is filled out. Parents or guardians may need to provide information about the student, such as their name, date of birth, and the school they will be transferring to. Once completed, the form should be sent directly to the new school the student will be attending, not to the Illinois State Board of Education.
What does it mean for a student to be "in good standing"?
A student is considered "in good standing" if they are not currently facing any disciplinary actions that would prevent them from attending classes. This includes not being under an out-of-school suspension or expulsion. If a student is suspended or expelled, the form will indicate this status, and it may affect their eligibility to enroll in a new school. Some districts have policies that require students to complete their suspension or expulsion term before being admitted, while others may allow placement in alternative programs.
What should I do if my child is not in good standing?
If your child is not in good standing due to suspension or expulsion, it is important to understand the policies of the new school district regarding admissions. The Illinois School Transfer form will include information about the suspension or expulsion, and it is crucial to communicate with the new school to determine if they will accept your child under these circumstances. You may also want to explore alternative education programs that the new district might offer for students in such situations.
Key takeaways
When filling out the Illinois School Transfer form, keep these key takeaways in mind:
- Student Identification Number: Make sure to include the 9-digit student ID number at the top of the form.
- Good Standing: The form verifies if the student is “in good standing,” meaning no current suspensions or expulsions.
- Medical Records: Ensure that all medical records are up-to-date and complete. This is crucial for a smooth transfer.
- New School Requirement: The new school will require this form for enrollment. Without it, they may not admit the student.
- Principal’s Signature: The form must be signed by the principal of the current school to validate the information.
- Transfer Destination: Clearly fill out the name and address of the new school and district the student is transferring to.
- Parent/Guardian Information: Provide accurate contact information for the parent or guardian, including phone numbers and address.
- Do Not Send to ISBE: Remember, this form is not to be sent to the Illinois State Board of Education. It goes directly to the new school.
- Check the Boxes: Carefully check the appropriate boxes regarding the student’s standing and medical records.
- Deadlines Matter: Submit the form as soon as possible to avoid any delays in the student's transfer process.
By following these points, you can ensure a smoother transition for the student to their new school.
Common mistakes
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Neglecting to Provide Accurate Student Identification Number: Failing to include the correct 9-digit student identification number can lead to delays in processing the transfer.
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Incomplete Student Information: Omitting essential details such as the student's full name, birthdate, or gender can result in the form being rejected by the new school.
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Incorrect Parent or Guardian Information: Providing wrong contact information for the parent or guardian can hinder communication and create issues during the transfer process.
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Failing to Check "In Good Standing" Status: Not accurately indicating whether the student is "in good standing" can lead to complications with the new school’s admission policies.
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Missing Principal's Signature: Forgetting to obtain the principal's signature from the current school will invalidate the form, preventing the transfer from being processed.
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Not Sending the Form to the Correct New School: Submitting the form to the wrong school or district can delay the transfer and cause confusion.
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Ignoring Medical Records Requirements: Failing to verify that all medical records are up-to-date can result in the new school refusing to accept the student until the necessary documentation is provided.
How to Fill Out Illinois School Transfer
After gathering the necessary information, you can begin filling out the Illinois School Transfer form. This form is essential for students moving to a new school district in Illinois, ensuring that their previous school records are in order.
- Locate the Illinois School Transfer form. Ensure you have the most recent version available.
- Fill in the Student Identification Number at the top of the form.
- Enter the Name of Student in the format of Last, First, Middle.
- Provide the Birthdate of the student in Month, Day, Year format.
- Select the Gender of the student by checking the appropriate box for Male or Female.
- Fill in the Grade Level the student is currently in.
- Enter the Address of Student, including Street, City, State, and Zip Code.
- Provide the Name of Parent or Guardian.
- Fill in the Parent/Guardian Telephone numbers, including area codes for both Home and Work.
- Enter the Address of Parent or Guardian, including Street, City, State, and Zip Code.
- Fill in the District Name and Number the student is transferring to.
- Provide the New District Address, including Street, City, State, and Zip Code.
- Enter the Name of School Student will be Transferring to.
- Fill in the Name of Principal at New School.
- Check the appropriate box to attest the student’s standing and medical records. Make sure to read each option carefully.
- Provide the Name of Principal from the current school.
- Fill in the School Phone number, including area code.
- Enter the County where the current school is located.
- Fill in the District Name and Number of the current school.
- Provide the District Address, including Street, City, State, and Zip Code.
- Sign and date the form at the bottom where indicated.
Once you have completed the form, it should be sent directly to the new school the student will be attending. Ensure that all information is accurate and that the necessary signatures are included to avoid any delays in the transfer process.
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