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The Illinois SBE 2025 form plays a crucial role in ensuring that disadvantaged business enterprises (DBEs) are recognized and utilized in state contracts. This form is essential for documenting the participation of DBEs in a project’s Utilization Plan, which outlines how prime contractors will engage with these businesses. Each DBE participating in the contract must have a completed form attached to the Utilization Plan. The SBE 2025 requires specific details, such as the subcontractor registration number, contract number, and a breakdown of work items, including descriptions, quantities, and pricing. Additionally, it addresses partial payment items, ensuring that contractors provide clear descriptions of work performed and the corresponding dollar amounts. A commitment section is included, where both the prime contractor and the DBE must certify the accuracy of the information provided and affirm their agreement to the terms of the contract. This certification is vital, as it underscores the importance of transparency and accountability in the procurement process. The Department of Transportation mandates the completion of this form, emphasizing that failure to provide accurate information could result in the rejection of the contract. By adhering to these requirements, contractors can support the inclusion of diverse businesses in public projects, fostering economic growth and equity within the community.
Things to Know About This Form
What is the purpose of the Illinois SBE 2025 form?
The Illinois SBE 2025 form is used to document the participation of disadvantaged business enterprises (DBEs) in a project’s Utilization Plan. It ensures that DBEs are recognized and that their contributions to the project are accurately reported.
Who needs to complete the SBE 2025 form?
This form must be completed by the prime contractor for each DBE participating in the Utilization Plan. Each DBE involved in the project needs a separate form attached to the Utilization Plan.
What information is required on the SBE 2025 form?
The form requires details such as the subcontractor registration number, contract number, work pay item number, description of work, quantities, unit prices, total amounts, and any partial payment items. It also includes a commitment section where the prime contractor and DBE firm certify the accuracy of the information provided.
What should be done if more space is needed on the form?
If additional space is required, the prime contractor should complete another SBE 2025 form for that firm. This ensures that all necessary information is captured without overcrowding the existing form.
What is meant by a "commercially useful function" in the context of this form?
A commercially useful function refers to the role that the DBE firm will play in the project. It means that the DBE is responsible for managing the work and is not simply a pass-through entity. The DBE must perform a substantial portion of the work to qualify for participation.
What happens if changes need to be made after submitting the SBE 2025 form?
Any changes to the information provided on the SBE 2025 form require prior approval from the Department’s Bureau of Small Business Enterprises. It is crucial to maintain accurate records and communication regarding any modifications.
What are the consequences of failing to provide accurate information on the form?
Failure to provide complete and accurate information can lead to the contract not being awarded. It is essential for both the prime contractor and the DBE firm to ensure that all details are correct to avoid any issues.
What is the significance of the signatures on the form?
The signatures of both the prime contractor and the DBE firm serve as a certification that the information is true and correct. It also indicates that the DBE has agreed to perform the work outlined in the contract.
Where should the completed SBE 2025 form be submitted?
The completed form should be attached to the Utilization Plan and submitted as part of the overall documentation for the project. Ensure that it is submitted within the required timeframe to avoid delays.
Is there a specific format for the SBE 2025 form?
Yes, the form has a specific format that must be followed. It has been approved by the State Forms Management Center, and it is important to use the most current version to ensure compliance with state regulations.
Key takeaways
Filling out the Illinois SBE 2025 form is an essential step for disadvantaged business enterprises (DBEs) participating in state contracts. Here are some key takeaways to keep in mind:
- Purpose of the Form: The Illinois SBE 2025 form is used to document DBE participation in a contract's Utilization Plan.
- Individual Forms: A separate form must be completed for each DBE involved in the project.
- Attachment Requirement: This form should be attached to the Utilization Plan form when submitted.
- Detailed Information: Ensure to include all required details, such as the subcontractor registration number and contract number.
- Work Description: Clearly describe the work to be performed by the DBE, including item numbers and quantities.
- Partial Payments: If any work items involve partial payments, provide a specific description and the dollar amount for those items.
- Certification: The form must be signed by both the prime contractor and the DBE firm, certifying the accuracy of the information provided.
- No Changes Allowed: Changes to the information on the form require prior approval from the Department’s Bureau of Small Business Enterprises.
- Compliance Requirement: Accurate reporting of actual work performed and payments is mandatory for compliance with state and federal laws.
- Disclosure of Information: Providing information on this form is required; failure to do so may result in the contract not being awarded.
By understanding these key points, participants can navigate the process more effectively and ensure compliance with the requirements set forth by the Illinois Department of Transportation.
Common mistakes
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Missing Subcontractor Registration Number: Failing to include the subcontractor registration number can lead to delays or rejection of the form.
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Incomplete Work Pay Item Details: Not providing detailed descriptions, quantities, and prices for each work pay item can cause confusion and may result in the form being deemed invalid.
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Omitting Partial Payment Item Information: If any items are partial pay items, neglecting to specify the work and subcontract dollar amount can create issues with compliance.
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Incorrect Signatures: Ensure that both the prime contractor and the DBE firm sign the form. Missing signatures can invalidate the commitment.
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Failure to Attach the Form: Not attaching the SBE 2025 form to the Utilization Plan can lead to the entire submission being rejected.
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Providing Inaccurate Information: Any false or misleading information can result in penalties and may jeopardize the contract award.
How to Fill Out Illinois Sbe 2025
Once you have gathered all necessary information, you can begin filling out the Illinois SBE 2025 form. This form is essential for documenting the participation of disadvantaged businesses in a project. Ensure you have all details ready, as accuracy is crucial.
- Begin by entering the DBE Participation Statement at the top of the form.
- Fill in the Subcontractor Registration Number of the disadvantaged business.
- Provide the Letting Participation Statement Item No. and the Contract No. associated with the project.
- In the section labeled Work Pay Item No., list each item related to the work being performed by the DBE. Include a brief Description, Quantity, Unit Price, and Total for each item.
- If any items are Partial Payment Items, describe the work and specify the subcontract dollar amount.
- For the Commitment section, the undersigned must certify the information is true and correct. Ensure that both the Prime Contractor and the DBE Firm sign and date the form.
- Provide the Contact Person and their Phone number for both the Prime Contractor and the DBE Firm.
- Lastly, fill in the Firm Name, Address, and City/State/Zip for both parties involved.
After completing the form, review all entries for accuracy. Attach this form to the Utilization Plan form before submitting it to the appropriate department. Make sure to keep a copy for your records.
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