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The Illinois RCG-18 form serves as a crucial document for organizations conducting charitable gaming events within the state. This form is essential for reporting the gross proceeds from these events and calculating the associated tax obligations. Organizations must complete all pages of the form and ensure it is postmarked within 30 days following their last charitable game event. Failure to comply may result in penalties, including late-filing fees and potential revocation of the charitable game license. The form requires detailed information, including the name of the organization, the charitable game license number, and a breakdown of the gross proceeds from each event. Additionally, organizations must account for any player winnings, facility lease costs, and miscellaneous expenses incurred during the events. By accurately completing the RCG-18, organizations not only fulfill their legal obligations but also contribute to the transparency and accountability of charitable gaming activities in Illinois.
Things to Know About This Form
What is the Illinois RCG-18 form?
The Illinois RCG-18 form is the Charitable Game Tax Return that organizations must complete when they conduct charitable game events. This form captures details about the gross proceeds from these events and calculates the tax due to the Illinois Department of Revenue.
When is the RCG-18 form due?
The RCG-18 form must be postmarked no later than 30 days after the date of your last charitable game event. If you hold events on consecutive days, you must file the form and pay any tax due by the same deadline. Late penalties may apply if you miss this deadline.
What are the penalties for late filing or payment?
If you fail to file the RCG-18 form on time, you could face a late-filing penalty. Additionally, if you don’t pay the tax owed by the due date, a late-payment penalty will apply. If your payment is returned due to insufficient funds, a bad check penalty may also be imposed.
How do I calculate the tax due on the RCG-18 form?
To calculate the tax due, first determine your total gross proceeds from all events. This amount is found by adding the proceeds from each event. Then, multiply the total gross proceeds by 3% (0.03) to find the charitable game tax due.
What should I do if I have a credit to apply?
If you have a credit that you want to apply toward your tax, write the amount on Line 7 of the form. Make sure to include the original credit memorandum with your return, as photocopies will not be accepted.
What information do I need to provide about my events?
For each event, you need to provide the date, gross proceeds, charitable game provider’s license number, and the supplier’s license number for any equipment or supplies used. You’ll also need to detail any player winnings, facility lease amounts, equipment rental costs, and miscellaneous expenses.
What happens if I don’t provide all required information?
It’s essential to complete all sections of the RCG-18 form accurately. Failure to provide the required information could lead to penalties, and your charitable game license may be revoked.
How can I contact the Illinois Department of Revenue for questions?
If you have questions about completing the RCG-18 form or about your charitable game license, you can call the Illinois Department of Revenue. For inquiries about Steps 1 and 2, call 217-524-5407. For Steps 3 and 4, reach out to 217-524-4164. Their office hours are weekdays from 8:00 a.m. to 4:30 p.m.
Key takeaways
Filling out the Illinois RCG-18 form requires attention to detail and adherence to deadlines. Here are some key takeaways:
- Timely Submission: The form must be postmarked within 30 days after your charitable game event. Late submissions incur penalties.
- Accurate Reporting: Ensure all gross proceeds from your events are reported accurately. This includes money from admissions and any other fees.
- Attach Required Forms: Include Form RCG-32, which lists your event workers, with your submission. This is crucial for compliance.
- Calculate Taxes Correctly: The tax due is 3% of your total gross proceeds. Be sure to subtract any applicable credits to determine the final amount owed.
- Keep Records: Maintain thorough documentation of all event-related expenses and prizes. This will support your claims and assist in future filings.
Common mistakes
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Missing Information: Many people forget to fill out all required fields on the form. This includes the organization name, charitable game license number, and mailing address. Incomplete forms can lead to delays and potential penalties.
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Incorrect Dates: Providing the wrong dates for events is a common mistake. Each event's date must be accurate and clearly noted. Errors can result in complications with tax calculations and filing deadlines.
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Improper Calculation of Gross Proceeds: Some individuals miscalculate the gross proceeds from their events. It’s crucial to ensure that all sources of income, including admission fees and sales, are correctly added up. An incorrect total can lead to underreporting taxes owed.
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Failure to Attach Required Documents: Not including necessary attachments, such as Form RCG-32, can result in the return being deemed incomplete. Always double-check that all required documents are included before mailing your return.
How to Fill Out Illinois Rcg 18
Completing the Illinois RCG-18 form is essential for organizations that conduct charitable game events. After filling out the form, ensure it is postmarked within 30 days of your last event to avoid penalties. Here’s a straightforward guide to help you fill out the form accurately.
- Step 1: Identify your organization
- Write your organization's name.
- Enter your charitable game license number.
- Provide your mailing address, including street, city, state, and ZIP code.
- Indicate if this is an amended return by marking "yes" or "no."
- Step 2: Figure your tax
- Fill in the date of your event and the gross proceeds for each event (up to four).
- Add the gross proceeds from all events to get the total.
- Multiply the total gross proceeds by 3% to determine the tax due.
- If applicable, enter any credits you wish to apply toward your tax.
- Subtract any credits from the tax due to find the final amount you need to pay.
- Step 3: Figure the net proceeds from your events
- Record the gross proceeds and player cash winnings for each event.
- Add up all player winnings, facility lease amounts, equipment rental amounts, and miscellaneous costs.
- Calculate the total costs and subtract this from the total gross proceeds to find the net proceeds.
- Step 4: Complete additional information
- Provide the charitable game provider's and supplier's license numbers for each event.
- List the number of stations operated for each game type.
- Indicate how many people received chips and if admission was charged.
- List any noncash prizes awarded and their costs.
- Note if security was hired and provide the names and amounts paid.
- Step 5: Sign below
- Sign and date the form, confirming its accuracy under penalties of perjury.
- If applicable, the paid tax preparer should also sign and provide their details.
Once completed, include your payment for the amount indicated in Step 2, Line 8. Mail the form and payment to the specified address. If you have questions, contact the appropriate department for assistance.
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